No one on either side of the interview likes it. But in business, you frequently need to make adjustments. You can use these templates to change the date or time of an interview in a professional manner whether you’re the hiring manager or job applicant.

Reschedule an Interview Template for Employers

Dear [candidate name],

I’d like to inform you that we need to reschedule your interview date that was originally set on [date & time]. Our hiring manager will not be available on that date due to a personal emergency.

Can we reschedule it for [date & time]? Let me know if that schedule works for you, otherwise, you can tell me your preferred date and time instead.

Thank you and looking forward to your reply!

[your name]

[signature]

Hello [candidate name],

Unfortunately, I would have to cancel and reschedule the interview for this Wednesday. Due to some unforeseeable circumstance, Mr. [name], our hiring manager has been called to attend a client meeting on that specific date.

If possible, I would like to reschedule the interview for [date & time]. Let me know if this new schedule works for you. If not, kindly let me know your preferred time and date.

Thank you

[name]

[signature]

Looks like we’ll need to reschedule.

Good day [candidate name],

As you know, we have a scheduled interview with you this Thursday [date] at [time]. Unfortunately, I will need to reschedule this as something urgent has come up. If you’re available on [date & time] let me know. That would be the tentative new schedule for the interview.

If you are not available on the said day and time, you can reply to this email with your preferred schedule.

Hoping for your understanding and looking forward to interviewing you.

Have a good day!

[name]

[signature]

Hi Mr. [candidate name],

Due to some unforeseen work, I will need to reschedule our interview this coming Thursday [time]. Apologies as there was a sudden change in workflow this week.

Here are the interview dates and times available next week. Do let me know a convenient date and time for you so I can reschedule the interview.

  • Date & time
  • Date & time
  • Date & time

Looking forward to your reply and sincerely apologize for the sudden change in schedule.

Thank you and have a nice day!

[name]

Hi [candidate name],

This is to inform you that we will need to reschedule the interview set for [date & time]. The department head who will be interviewing you for the [position] won’t be available on that day as something urgent came up. It is highly important that the department head will be able to meet you to discuss further the job offer. With that said, are you available on [date & time] instead?

If you can’t make it on [date & time], please let me know your desired schedule.

Thank you and apologies for the inconvenience.

[name]

Related Reading: 101+ Professional Sick Day Email Samples You Can Send to the Boss

Good day [candidate name],

I hope this email finds you well. We have a scheduled interview with you this coming Wednesday, unfortunately, the hiring manager has been called to a meeting with the CEO on the same time and date.

If possible, will you be available for an interview on [date & time]? If this isn’t a good time for you, please let me know your preferred date and time.

Thank you and looking forward to hearing from you!

[name]

Good day [name],

I’m emailing you to tell you that the interview this coming Friday has been postponed. There has been some urgent work needed and the department head cannot accommodate you for the previously scheduled interview.

Will you be available on [date & time] instead? We are still looking forward to talking to you and discussing a possible job offer for the [position]. If you are not available on the said time and date, do let me know a more suitable schedule on your end.

Thank you and have a good day!

[name]

Hi [candidate name],

I am sorry to tell you that the scheduled interview with you tomorrow morning has been rescheduled. There’s been some urgent work that the department head needs to do and will not have time to accommodate the scheduled interview.

We are still looking forward to meeting you so we are rescheduling the interview at [date & time]. Let me know if this schedule works for you, otherwise, let me know your preferred date and time instead.

Thank you!

Dear [candidate name],

I regret to inform you that we need to reschedule your interview for tomorrow. I have some urgent work I need to attend to and will be out of town until Friday.

Don’t worry though because we are still looking forward to meeting you and discussing a possible job offer on a schedule that works for you.

Here are the available slots for the rescheduled interview:

  • Date & time
  • Date & time
  • Date & time

Let me know what works for you.

Thank you and have a nice day!

Good morning [candidate name],

I am emailing you to let you know that we need to reschedule your interview with the department head this afternoon. We’re sorry if this is short notice. There’s been some urgent work needed and Mr. [dept head name], will have to head out to our main office in [name].

If you’re still available for an interview next week, here are the days we can reschedule it:

  • Date & Time
  • Date & Time
  • Date & Time

Please let me know if any of these work for you. If not, you can let me know what date and time you prefer.

Again, I’m sorry for the inconvenience. We’re looking forward to hearing from you.

Thank you. Sincerely,

[name]

Good day [candidate name],

This is [name], the HR head. I would like to let you know that the interview tomorrow has been postponed. Mr. [name], the head of the department has some urgent matters to work on and unfortunately, will not be able to accommodate you at the said time and date.

Because it’s important that Mr. [name] talks to you in regard to this job position, we are rescheduling the interview for [date & time] instead.

Let me know if the new schedule is good on your side. If not, you can email me back with your preferred schedule.

Thank you and hoping to hear from you.

Hi [candidate name],

I am emailing you now to let you know that we need to reschedule the interview for tomorrow. Sadly, the general manager won’t make it due to an illness. But because he needs to meet you for this interview, we’ll have to reschedule it for next week.

Here are the available slots next week:

  • Date & time
  • Date & time
  • Date & time

Let me know which schedule best suits you or email me your preferred schedule.

Thank you and apologies for the late notice.

Hi [candidate name],

I hope this email finds you well. Unfortunately, we need to reschedule the interview due to some unforeseen circumstances.

We are hoping you are still interested and available for a different date for the interview.

Please let me know your preferred time and date next week. Appreciate your reply and thank you for your understanding.