No one on either side of the interview likes it. But in business, you frequently need to make adjustments. You can use these templates to change the date or time of an interview in a professional manner whether you’re the hiring manager or job applicant.
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Reschedule an Interview Template for Employers
Dear [candidate name],
I’d like to inform you that we need to reschedule your interview date that was originally set on [date & time]. Our hiring manager will not be available on that date due to a personal emergency.
Can we reschedule it for [date & time]? Let me know if that schedule works for you, otherwise, you can tell me your preferred date and time instead.
Thank you and looking forward to your reply!
[your name][signature]
Hello [candidate name],
Unfortunately, I would have to cancel and reschedule the interview for this Wednesday. Due to some unforeseeable circumstance, Mr. [name], our hiring manager has been called to attend a client meeting on that specific date.
If possible, I would like to reschedule the interview for [date & time]. Let me know if this new schedule works for you. If not, kindly let me know your preferred time and date.
Thank you
[name][signature]
Looks like we’ll need to reschedule.
Good day [candidate name],
As you know, we have a scheduled interview with you this Thursday [date] at [time]. Unfortunately, I will need to reschedule this as something urgent has come up. If you’re available on [date & time] let me know. That would be the tentative new schedule for the interview.
If you are not available on the said day and time, you can reply to this email with your preferred schedule.
Hoping for your understanding and looking forward to interviewing you.
Have a good day!
[name][signature]
Hi Mr. [candidate name],
Due to some unforeseen work, I will need to reschedule our interview this coming Thursday [time]. Apologies as there was a sudden change in workflow this week.
Here are the interview dates and times available next week. Do let me know a convenient date and time for you so I can reschedule the interview.
- Date & time
- Date & time
- Date & time
Looking forward to your reply and sincerely apologize for the sudden change in schedule.
Thank you and have a nice day!
[name]
Hi [candidate name],
This is to inform you that we will need to reschedule the interview set for [date & time]. The department head who will be interviewing you for the [position] won’t be available on that day as something urgent came up. It is highly important that the department head will be able to meet you to discuss further the job offer. With that said, are you available on [date & time] instead?
If you can’t make it on [date & time], please let me know your desired schedule.
Thank you and apologies for the inconvenience.
[name]
Related Reading: 101+ Professional Sick Day Email Samples You Can Send to the Boss
Good day [candidate name],
I hope this email finds you well. We have a scheduled interview with you this coming Wednesday, unfortunately, the hiring manager has been called to a meeting with the CEO on the same time and date.
If possible, will you be available for an interview on [date & time]? If this isn’t a good time for you, please let me know your preferred date and time.
Thank you and looking forward to hearing from you!
[name]
Good day [name],
I’m emailing you to tell you that the interview this coming Friday has been postponed. There has been some urgent work needed and the department head cannot accommodate you for the previously scheduled interview.
Will you be available on [date & time] instead? We are still looking forward to talking to you and discussing a possible job offer for the [position]. If you are not available on the said time and date, do let me know a more suitable schedule on your end.
Thank you and have a good day!
[name]
Hi [candidate name],
I am sorry to tell you that the scheduled interview with you tomorrow morning has been rescheduled. There’s been some urgent work that the department head needs to do and will not have time to accommodate the scheduled interview.
We are still looking forward to meeting you so we are rescheduling the interview at [date & time]. Let me know if this schedule works for you, otherwise, let me know your preferred date and time instead.
Thank you!
Dear [candidate name],
I regret to inform you that we need to reschedule your interview for tomorrow. I have some urgent work I need to attend to and will be out of town until Friday.
Don’t worry though because we are still looking forward to meeting you and discussing a possible job offer on a schedule that works for you.
Here are the available slots for the rescheduled interview:
- Date & time
- Date & time
- Date & time
Let me know what works for you.
Thank you and have a nice day!
Good morning [candidate name],
I am emailing you to let you know that we need to reschedule your interview with the department head this afternoon. We’re sorry if this is short notice. There’s been some urgent work needed and Mr. [dept head name], will have to head out to our main office in [name].
If you’re still available for an interview next week, here are the days we can reschedule it:
- Date & Time
- Date & Time
- Date & Time
Please let me know if any of these work for you. If not, you can let me know what date and time you prefer.
Again, I’m sorry for the inconvenience. We’re looking forward to hearing from you.
Thank you. Sincerely,
[name]
Good day [candidate name],
This is [name], the HR head. I would like to let you know that the interview tomorrow has been postponed. Mr. [name], the head of the department has some urgent matters to work on and unfortunately, will not be able to accommodate you at the said time and date.
Because it’s important that Mr. [name] talks to you in regard to this job position, we are rescheduling the interview for [date & time] instead.
Let me know if the new schedule is good on your side. If not, you can email me back with your preferred schedule.
Thank you and hoping to hear from you.
Hi [candidate name],
I am emailing you now to let you know that we need to reschedule the interview for tomorrow. Sadly, the general manager won’t make it due to an illness. But because he needs to meet you for this interview, we’ll have to reschedule it for next week.
Here are the available slots next week:
- Date & time
- Date & time
- Date & time
Let me know which schedule best suits you or email me your preferred schedule.
Thank you and apologies for the late notice.
Hi [candidate name],
I hope this email finds you well. Unfortunately, we need to reschedule the interview due to some unforeseen circumstances.
We are hoping you are still interested and available for a different date for the interview.
Please let me know your preferred time and date next week. Appreciate your reply and thank you for your understanding.
Let candidates know the interview time changed.
Reschedule an Interview Template for Applicants
Hi Ms. [name],
So sorry if this is such short notice but I am emailing to let you know I cannot make it to the interview this afternoon. There was a family emergency at home and had to bring my grandmother to the hospital
I am still interested to know more about the job offer and the company so I was thinking if it is possible to reschedule it for later.
Here are the available dates for me:
Let me know if any of these dates are okay otherwise, you can tell me what date and time you prefer to reschedule the interview.
Looking forward to hearing from you and apologies again for the inconvenience.
Sincerely,
[name]
Good day Ms. [name],
I’m so sorry for sending this late, but unfortunately, I won’t be able to attend to the interview scheduled tomorrow morning. There has been a family emergency at home. I was looking forward to talking about the job opening so I would like to know if I can request a reschedule of the interview.
Please let me know the best time for you. I am available on these dates next week:
- Date & time
- Date & time
- Date & time
I’m so sorry for the inconvenience. Hoping for your kind understanding.
Sincerely,
[name]
Dear Ms. [name],
Hi! I hope this email finds you well. I was looking forward to the interview you set for [date], however, I will need to reschedule it if possible. I’ve been down with the flu since yesterday and would like to be able to talk to you in my best state.
If you can kindly let me know the best day we can have the interview then that would be great!
Again, please accept my sincere apologies for the inconvenience caused. Thank you.
Sincerely,
[name]
Hi Ms. [name],
I sincerely apologize for the late notice but I am dealing with a family emergency and was hoping we can reschedule the interview. If so, please let me know the date and time we can push through with it.
I’m really sorry for the inconvenience and I am hoping for your understanding.
Thank you!
[name]
Good day Ms. [name],
I regret to inform you that I won’t be able to attend the interview this afternoon as I have some family emergency I need to take care of. Is it possible to reschedule the interview? I am really looking forward to knowing more about the job position and the offer at the table.
I am available on the following dates and times next week:
- Date & time
- Date & time
- Date & time
Please let me know when will be an appropriate day to reschedule.
Thank you and so sorry for the inconvenience.
Hello, Ms. [name],
I have a scheduled interview with you tomorrow morning at [time]. Unfortunately, I will not be able to make it due to some personal matters. I want to know if it’s possible to reschedule it for later.
Please let me know the available dates I can go to the interview. And I am hoping for your kind understanding of my situation.
I apologize for any inconvenience. And thank you so much for understanding.
Sincerely,
[name]
Good day Ms. [name],
I am sending this email to inform you of a rescheduled request for my interview with you tomorrow afternoon. Something came up with my family and I need to go take my sister to the hospital.
If it is possible, I would like to request a rescheduled interview. I am available anytime next week. Please let me know what date you prefer.
Apologies for the inconvenience and I am hoping for your kind understanding.
Thank you
Related Reading: 41 Legitimate Excuses You Can Use to Miss Work Today (Text + Email)
Good morning Ms. [name],
I was scheduled for an interview on Wednesday with you and the department head. However, my dad recently got in an accident and will need to be confined for a few days. There is no one else but me who can care for him at the hospital so I was thinking of asking for your understanding and rescheduling the interview.
My schedule is all cleared for next week. You can call me at [number] for any clarification.
I will be waiting for your reply. Thank you
Hi Ms. [name],
I am really looking forward to talking with you about the job position at your company. Unfortunately, I cannot go to the scheduled interview due to some personal matters.
With this said, I was hoping we can reschedule the interview at a later date. I am so sorry for the inconvenience caused. But I will be available anytime next week.
Hoping for your kind understanding.
Thank you!
Hi Ms. [name],
I was really ecstatic when I got an email regarding an interview for the [position] at your company and was looking forward to our meeting. However, my brother got in a freak accident and would need to be taken to the hospital. My parents aren’t home for a week so I am the only one who can bring him there.
I was hoping we can reschedule the interview for next week. This is such a big opportunity for me and wouldn’t want to miss it.
I am hoping for your kind understanding.
Sincerely,
[name]
Good day Ms. [name],
I would like to request a reschedule of the interview. Because of personal issues, I cannot attend the interview as scheduled for tomorrow morning.
If rescheduling is possible, I am available anytime next week. Just let me know.
Thank you and hoping for your understanding.
Sincerely,
[name]
Good morning Ms. [name],
I am scheduled for an interview with you and the HR manager this afternoon, however, I got into a car accident this morning and was hospitalized. Due to the accident, I need to stay at the hospital for a few days and won’t make it to the interview.
In line with this, I was wondering if rescheduling the interview is possible. If so, please let me know the best time to go. You can call me at [number] for any confirmation.
Thank you and hope you understand!
[name]
Reschedule an Interview Due to Illness Examples
Hi Ms. [name],
I have a scheduled interview tomorrow to discuss the job title of [job position]. However, I regret to let you know that I am down with the flu since this morning and wouldn’t be able to go to the interview tomorrow.
Is it possible to reschedule it? I was really looking forward to knowing more about the position and a possible job offer. I am available anytime next week. Just let me know what schedule suits you best.
Thank you and hoping for your kind understanding.
Sincerely,
[name]
Good day Ms. [name],
I hope this email finds you well. I am sorry to tell you that I won’t be able to attend the interview tomorrow as I’ve been in an accident this morning and am currently hospitalized. The doctors told me I might be in the hospital for a week and will need some time to recover completely.
I am still hoping I would be given a chance to present myself and what I am capable of for this job interview. If it is possible, will it be okay to reschedule it?
Let me know a possible time and date for you.
So sorry for the inconvenience and hope for your understanding.
Thank you
[name]
Dear Ms. [name],
I was really looking forward to discussing the job offer for [position], however, I woke up feeling sick and won’t be able to attend the interview later this afternoon. Will it be possible to reschedule the interview once I am feeling better?
Please let me know the available schedule on your side.
Thank you and sorry for the inconvenience.
[name]
Hi Ms. [name],
I was scheduled for an interview this afternoon for the position of [job position]. However, I have been diagnosed with the flu and will not be able to attend the interview. I was wondering if it is possible to reschedule it once I am recovered.
I am available at these times:
- Date & time
- Date & time
- Date & time
You can call me at [number] if you require any information or confirmation from me. I really want this job and was hoping you can give me another chance to prove myself to you and the hiring manager.
Thank you and hoping to hear from you.
[name]
Good day Ms. [name],
I have a scheduled interview with you tomorrow at [time], unfortunately, I am down with a fever and not at my best health for the interview. If it’s possible, I would like to request a reschedule whenever you are available.
I believe I will be well and better by [date] so here are the dates I am available for the rescheduled interview:
- Date & time
- Date & time
- Date & time
You can call me at [number] if you need any confirmation from me.
Thank you and I am hoping for your kind understanding of my situation.
Sincerely,
[name]
Dear Ms. [name],
I hope this email finds you well. I was scheduled for an interview with you and the department head for the position of [job position] on [date]. Unfortunately, I am diagnosed with extreme fatigue and migraine and will not be able to attend the interview. I don’t want to miss this great opportunity to work for a company like yours so I was hoping we can reschedule it at a later date next week.
If possible, please let me know what schedule works best for you. I am so sorry for the inconvenience and I am hoping you can understand my situation.
Thank you and have a good day.
Sincerely,
[name]
Good day Ms. [name],
I have a scheduled interview with you this afternoon however, I have gotten the flu and was advised to stay home and recover. Is it possible to reschedule the interview for next week? Whichever time you’re available.
I am so sorry for any inconvenience caused. Please let me know when we can reschedule the interview.
Thank you
Hi Ms. [name],
I sincerely apologize for this late notice, but I know we have a scheduled interview later this afternoon. But because I sprained my ankle, I will not be able to attend the interview.
I am still very much interested in the position and would like another chance to meet with you. If possible, let me know the next available time and date.
Thank you and apologies for the inconvenience.
Sincerely,
[name]
Good day Ms. [name]
I am reaching out to you now to inform you that I have the flu and won’t be able to attend the interview later. I know this is such short notice and I apologize for the inconvenience.
Is there a chance we can reschedule it for next week? I still have the whole week free and was hoping we can move the interview.
Please let me know when is the next available slot for the interview. I really don’t want to miss the opportunity to work in your company.
Hoping for your understanding.
Sincerely,
[name]
Good day Ms. [name],
I know we have a scheduled interview at 1 pm today, but I’m afraid we have to postpone. I woke up with a cold and cough this morning and I am not feeling my best.
I am positive that I want this position and would really appreciate it if we can reschedule the interview and meet on a later day.
Please accept my sincerest apologies and hope for your kind consideration. Thank you and have a good day.
Related Reading: 167+ Positivity Quotes to Give You a Boost at Work and Life
Hi Ms. [name],
I am emailing you now to let you know that unfortunately, I won’t be able to attend the interview tomorrow. I just got back from a check-up because I have an allergic reaction to something I ate.
I was wondering if we can reschedule the interview. I was really looking forward to knowing more about the job position and the company.
Please let me know when is the best time we can reschedule it. Thank you and apologies for the inconvenience.
Hi Ms. [name],
I was scheduled for an interview later this afternoon but I won’t be able to attend it because I have the flu and was told to stay home and rest.
I don’t want to miss the opportunity to work for your company so I was wondering if we can reschedule the interview at a later date? My schedule for next week is still clear.
Hoping for your kind consideration. Thank you and have a good day!
Hi [applicant name],
I hope this email finds you well. I regret to inform you that we need to reschedule our interview with you for the position of [job position] as I am down with the flu.
Apologies for the inconvenience but we certainly would like to continue with the interview at a different date. Here are the available slots for next week:
- Date & time
- Date & time
- Date & time
Let me know which one is good for you. Thank you.
Good day [name],
I am so sorry but I cannot go to the interview tomorrow because I fractured my right ankle and was advised to wear a cast and rest for one week.
Is it possible to request a reschedule? Please let me know what time and date you prefer. I don’t want to miss this opportunity so I am hoping you’ll accept my request for rescheduling.
Again, apologies for the inconvenience and I am hoping for your understanding.
Sincerely,
[name]
Make sure to notify the candidate or recruiter as soon as you can about rescheduling an interview.
Email Subject Line Ideas for Rescheduling an Interview
- Request to reschedule the interview
- Can I request a reschedule of my interview?
- Can’t make it to my scheduled interview this week
- Will need to reschedule the interview for later
- Interview rescheduling
- Tomorrow’s interview has been rescheduled
- Request for a rescheduled slot interview
- Interview schedule update
- New schedule for an interview [date]
- Interview reschedule notice
- Reschedule interview ASAP
- NOTICE: Rescheduled interview for tomorrow
Don’t forget to state the reason why you can’t make it to the interview.
Legitimate Reasons You Might Need to Reschedule an Interview
- Illness
- Family Emergency
- Accident
- Sick family member
- Technology issue
- Conflict of schedule
- Car Accident
- Vehicle breakdown
- Bad weather
Just because an interview gets rescheduled, it doesn’t mean you’re not a top applicant for the position.
Tips for Writing a Polite Reschedule Email
There are things in life that we just can’t control. This includes unexpected life events like a car accident, an illness, a family emergency, death in the family, or something else that we need to take care of. If you’re a hiring manager, you may have been quadrupled booked and aren’t able to be in multiple meetings at once. When you have a scheduled appointment but are met with these unfortunate events there’s no other alternative than to request to reschedule.
Here are some tips on to send a professional and polite in rescheduling email.
- Notify the other party as soon as possible – It would be best to email or call the person immediately once you know you’re unable to go to the interview. The sooner the better. A few days advanced notice is the best option. Ideally, you don’t want the interviewee to be driving into an office at the time you change the interview time.
- Write a clear subject line in your email – Your email subject line should be short and direct, and convey the importance of your email. No need to dance around the subject. Tell them you need to reschedule along with a simple one-sentence explanation why.
- Address the person appropriately – Address the person you’re emailing by their full name. Do not call them by their first name only so that you can present yourself as respectful.
- Thank the other party for their understanding – There’s no need to apologize if you have a life emergency and can’t make a meeting. Instead, thank the individuals for their patience and flexibility in the matter.
- Propose an alternative time and date for the interview – Be proactive and let them know when you are available for a different date. Suggest a broad range of times that you could make it work.
I hope you’re able to use these ideas to get a job interview rescheduled. Remember that just because you need to reschedule an interview doesn’t mean you’re not super excited to meet the hiring manager or applicant. Make sure that’s clear in every one of these emails and you’ll be in good shape when you’re finally able to connect.
